May 2023 Meeting Minutes and Handouts
Call to Order – Brandi Martinez, Chair
Treasurer’s Report – Natalie Davis
See below for report.
Fundraising – Red Permit Raffle – Hana Fuller
For our annual fundraiser, Staff Council is raffling five red restricted parking permits. All red permit eligible employees are invited to participate. All proceeds go directly back to staff to fund Staff Council awards and scholarships.
Ticket prices are one for $5 or three for $10 and can be purchased online only.
Tickets are available for purchase April 11-June 12, and the drawing will be held during the June 13 Staff Council meeting. Winners will be notified via email and announced in the June meeting minutes.
Staff Council extends a heartfelt thank you to this year’s sponsors:
- Office of the President
- Office of the Provost
- Enrollment Management
- College of Education - Dean's Office
- IT Assistance Center (ITAC)
Staff council members are eligible to purchase raffle tickets. It is a randomized drawing, so staff council members are able to win.
Staff Council Awards
Staff Council Awards nominations closed April 28.
We had more nominations than in the past and are still working through the review process. We expect to announce awards in June.
Remote Work Taskforce
Taskforce recommendations were sent to President’s Cabinet, and almost all were approved.
Main item not approved was extending the short-term agreement limit to 60 days.
They plan to have a work group for policies about remote work for students and NSNR's
No reimbursement of travel costs for when remote employees need to travel to campus. Only employees who have a different designated headquarters (ex., regional admissions counselors) are eligible for travel reimbursement.
Network connectivity standards - not discussed at this point.
Tax issues from employees working in other states - FSS will form a work group.
Defining remote work position eligibility - leave it up to the supervisors.
Results will be shared out with campus at some point.
Cabinet members are being more flexible with regards to long-term remote agreements. If you are going to be needing more than 30 days, speak with your supervisor.
The culture is shifting. Some areas are a little slower than others. Keep requesting. Keep advocating for yourselves.
Staff Council Elections
Nominations are now open until Friday, May 12th.
Nominees will be contacted and asked to submit a short bio for the website.
Elections will be held in June.
Staff Shout Outs
- Meagan Lobban, Admin Asst III, University Seminar
- Network Operations Team, Technology Resources
- Henry Perez, Head Painter, Facilities Operations\
- Roy Mendoza, Painter I, Facilities Operations
- Amanda Franklin, Residence Hall Director, DHRL
- Chad Willis, User Services Consultant II, Managed Services
- Debbie Pitts, Coord, Marketing & Promotions, University Libraries
- Valene Johnson, Coord, Events & Publication, Student Center
Announcements
High School Graduation Traffic
Closed Session
Staff council discussed council organization and logistics
Adjournment
Treasurer's Report
| Transaction Date | Payee | Description | Method of Payment P.O./IDT/P‐Card | Amount | Total Available |
|---|---|---|---|---|---|
Transaction Date | Payee 09/30/2022 Beginning Balance ‐ | Description No Carryforward has happened. | Method of Payment P.O./IDT/P‐Card | Amount | Total Available $1,104.00 |
Transaction 10/28/2022Date | Payee Carryforward | Description FY 2023 Carryforward | Method of Payment 1700017646P.O./IDT/P‐Card | Amount $3,400.81 | Total Available $4,504.81 |
Transaction 10/6/2022Date | Payee Facilities | Description 23‐08700 001 Remove Plaques for Plate Installation | Method of Payment 6000456025P.O./IDT/P‐Card | Amount ($8.09) | Total Available $4,496.72 |
Transaction 1/13/2023Date | Payee Facilities | Description 23‐21150 Replace plaques in JCK | Method of Payment 6000461066P.O./IDT/P‐Card 6000461104 | Amount ($19.08) | Total Available $4,477.64 |
Transaction Date | Payee | Description TOTAL AVAILABLE BALANCE as of 04/30/2023 | Method of Payment P.O./IDT/P‐Card | Amount | Total Available $4,477.64 |
| Transaction Date | Payee | Description | Method of Payment P.O./IDT/P‐Card | Amount | Total Available |
|---|---|---|---|---|---|
Transaction Date | Payee | Description Beginning Balance | Method of Payment P.O./IDT/P‐Card | Amount | Total Available $8,701.68 |
Transaction 9/1/2022Date | Payee Financial Aid | Description Fall 2022 Scholarships ‐ 2 Recipients | Method of Payment JV 189P.O./IDT/P‐Card | Amount ($600.00) | Total Available $8,101.68 |
Transaction 11/30/2022Date | Payee MC/Visa Fees | Description Touchnet Fee Processing Fees | Method of Payment 586P.O./IDT/P‐Card | Amount ($0.09) | Total Available $8,101.59 |
Transaction 12/19/2022Date | Payee Parking Serices | Description FY2023 Annual Permit Fees for 5 Raffle Winners | Method of Payment 6300151219P.O./IDT/P‐Card | Amount ($1,675.00) | Total Available $6,426.59 |
Transaction 1/7/2023Date | Payee Financial Aid | Description Spring 2023 Scholarships ‐ 2 Recipients | Method of Payment 2400028569P.O./IDT/P‐Card | Amount ($700.00) | Total Available $5,726.59 |
Transaction 1/31/2023Date | Payee MC/Visa Fees | Description Touchnet Fee Processing Fees | Method of Payment 851P.O./IDT/P‐Card | Amount ($0.56) | Total Available $5,726.03 |
Transaction 2/22/2023Date | Payee Provost | Description Staff Council Permit Raffle Sponsorship for FY2024 | Method of Payment 6300151874P.O./IDT/P‐Card | Amount $335.00 | Total Available $6,061.03 |
Transaction 2/22/2023Date | Payee College of Education | Description Staff Council Permit Raffle Sponsorship for FY2024 | Method of Payment 6300151873P.O./IDT/P‐Card | Amount $335.00 | Total Available $6,396.03 |
Transaction 3/22/2023Date | Payee Enrollment Management | Description Staff Council Permit Raffle Sponsorship for FY2024 | Method of Payment 6300152281P.O./IDT/P‐Card | Amount $335.00 | Total Available $6,731.03 |
Transaction 3/28/2023Date | Payee MC/Visa Fees | Description Touchnet Fee Processing Fees | Method of Payment 1071P.O./IDT/P‐Card | Amount ($0.29) | Total Available $6,730.74 |
Transaction 4/30/2023Date | Payee Raffle Sales | Description April 1 ‐ April 30, 2023 | Method of Payment 1500277361‐1500279405P.O./IDT/P‐Card | Amount $1,535.00 | Total Available $8,265.74 |
Transaction Date | Payee | Description TOTAL AVAILABLE BALANCE as of 04/30/2023 | Method of Payment P.O./IDT/P‐Card | Amount | Total Available $8,265.74 |
| Transaction Date | Payee | Description | Method of Payment P.O./IDT/P‐Card | Amount | Total Available |
|---|---|---|---|---|---|
Transaction Date | Payee | Description Beginning Balance | Method of Payment P.O./IDT/P‐Card | Amount | Total Available $6,025.17 |
Transaction 9/23/2022Date | Payee Deposit | Description Revenue Augmenting (Interest) | Method of Payment 1500265909P.O./IDT/P‐Card | Amount $33.62 | Total Available $6,058.79 |
Transaction 9/30/2022Date | Payee GAO | Description Staff Council Awards ‐ Unclassified Staff | Method of Payment 3500054827P.O./IDT/P‐Card | Amount ($400.00) | Total Available $5,658.79 |
Transaction 9/30/2022Date | Payee GAO | Description Staff Council Awards ‐ Classified Awards | Method of Payment 3500054827P.O./IDT/P‐Card | Amount ($1,300.00) | Total Available $4,358.79 |
Transaction 9/30/2022Date | Payee Fringe Benefits | Description Fringe Benefits Charge ‐ FICA Employer Match forAwards | Method of Payment 3500054827P.O./IDT/P‐Card | Amount ($123.71) | Total Available $4,235.08 |
Transaction 9/30/2022Date | Payee Fringe Benefits | Description Fringe Benefits Charge ‐ Benefits Charge for Awards | Method of Payment 3500054827P.O./IDT/P‐Card | Amount ($20.22) | Total Available $4,214.86 |
Transaction 10/31/2022Date | Payee Fringe Benefits | Description Fringe Benefits Charge ‐ FICA Employer Match forAwards System Correction | Method of Payment 3500054913P.O./IDT/P‐Card | Amount $5.97 | Total Available $4,220.83 |
Transaction 10/31/2022Date | Payee Fringe Benefits | Description Fringe Benefits Charge ‐ Benefits Charge for AwardsSystem Correction | Method of Payment 3500054913P.O./IDT/P‐Card | Amount $0.98 | Total Available $4,221.81 |
Transaction 10/6/2022Date | Payee Hill Country Trophy | Description Name Plates for Plaques ‐ Staff Awards | Method of Payment 1600064796P.O./IDT/P‐Card | Amount ($550.45) | Total Available $3,671.36 |
Transaction 11/7/2022Date | Payee GAO | Description Revenue Augmenting (Interest) | Method of Payment 1500267817P.O./IDT/P‐Card | Amount $24.83 | Total Available $3,696.19 |
Transaction 12/3/2022Date | Payee GAO | Description Revenue Augmenting (Interest) | Method of Payment 1500269822P.O./IDT/P‐Card | Amount $20.91 | Total Available $3,717.10 |
Transaction 12/19/2022Date | Payee GAO | Description Revenue Augmenting (Interest) | Method of Payment 1500271084P.O./IDT/P‐Card | Amount $27.86 | Total Available $3,744.96 |
Transaction 1/30/2023Date | Payee Hill Country Trophy | Description Staff Council Perpetual Name Plates 2022 | Method of Payment 5100704870P.O./IDT/P‐Card | Amount ($56.00) | Total Available $3,688.96 |
Transaction 2/16/2023Date | Payee GAO | Description Revenue Augmenting (Interest) | Method of Payment 1500273554P.O./IDT/P‐Card | Amount $33.61 | Total Available $3,722.57 |
Transaction 2/27/2023Date | Payee GAO | Description Revenue Augmenting (Interest) | Method of Payment 1500274889P.O./IDT/P‐Card | Amount $26.69 | Total Available $3,749.26 |
Transaction 4/4/2023Date | Payee GAO | Description Revenue Augmenting (Interest) | Method of Payment 1500276751P.O./IDT/P‐Card | Amount $27.59 | Total Available $3,776.85 |
Transaction 4/26/2023Date | Payee GAO | Description Revenue Augmenting (Interest) | Method of Payment 1500278660P.O./IDT/P‐Card | Amount $34.05 | Total Available $3,810.90 |
Transaction Date | Payee | Description TOTAL AVAILABLE BALANCE as of 04/30/2023 | Method of Payment P.O./IDT/P‐Card | Amount | Total Available $3,810.90 |
| Transaction Date | Payee | Description | Method of Payment P.O./IDT/P‐Card | Amount | Total Available |
|---|---|---|---|---|---|
Transaction 9/1/2022Date | Payee Beginning Balance | Description | Method of Payment P.O./IDT/P‐Card | Amount | Total Available $236.20 |
Transaction 9/7/2022Date | Payee GAO | Description Revenue Augmenting (Donation) | Method of Payment 1500264762P.O./IDT/P‐Card | Amount $10.00 | Total Available $246.20 |
Transaction 10/6/2022Date | Payee GAO | Description Revenue Augmenting (Donation) | Method of Payment 1500266735P.O./IDT/P‐Card | Amount $10.00 | Total Available $256.20 |
Transaction 11/7/2022Date | Payee GAO | Description Revenue Augmenting (Donation) | Method of Payment 1500268027P.O./IDT/P‐Card | Amount $10.00 | Total Available $266.20 |
Transaction 11/7/2022Date | Payee GAO | Description Revenue Augmenting (Interest) | Method of Payment 1500268028P.O./IDT/P‐Card | Amount $1.01 | Total Available $267.21 |
Transaction 12/2/2022Date | Payee GAO | Description Revenue Augmenting (Donation) | Method of Payment 1500269382P.O./IDT/P‐Card | Amount $10.00 | Total Available $277.21 |
Transaction 12/3/2022Date | Payee GAO | Description Revenue Augmenting (Interest) | Method of Payment 1500270012P.O./IDT/P‐Card | Amount $1.39 | Total Available $278.60 |
Transaction 12/19/2022Date | Payee GAO | Description Revenue Augmenting (Interest) | Method of Payment 1500271276P.O./IDT/P‐Card | Amount $2.01 | Total Available $280.61 |
Transaction 1/5/2023Date | Payee GAO | Description Revenue Augmenting (Interest) | Method of Payment 1500272057P.O./IDT/P‐Card | Amount $10.00 | Total Available $290.61 |
Transaction 2/6/2023Date | Payee GAO | Description Revenue Augmenting (Donation) | Method of Payment 1500272918P.O./IDT/P‐Card | Amount $10.00 | Total Available $300.61 |
Transaction 2/15/2023Date | Payee GAO | Description Revenue Augmenting (Donation) | Method of Payment 1500273120P.O./IDT/P‐Card | Amount $10.00 | Total Available $310.61 |
Transaction 2/16/2023Date | Payee GAO | Description Revenue Augmenting (Interest) | Method of Payment 1500273747P.O./IDT/P‐Card | Amount $2.52 | Total Available $313.13 |
Transaction 2/27/2023Date | Payee GAO | Description Revenue Augmenting (Interest) | Method of Payment 1500275080P.O./IDT/P‐Card | Amount $2.06 | Total Available $315.19 |
Transaction 3/6/2023Date | Payee GAO | Description Revenue Augmenting (Donation) | Method of Payment 1500275687P.O./IDT/P‐Card | Amount $10.00 | Total Available $325.19 |
Transaction 4/4/2023Date | Payee GAO | Description Revenue Augmenting (Interest) | Method of Payment 1500276943P.O./IDT/P‐Card | Amount $2.28 | Total Available $327.47 |
Transaction 4/10/2023Date | Payee GAO | Description Revenue Augmenting (Donation) | Method of Payment 1500277564P.O./IDT/P‐Card | Amount $10.00 | Total Available $337.47 |
Transaction 4/24/2023Date | Payee GAO | Description Revenue Augmenting (Donation) | Method of Payment 1500278200P.O./IDT/P‐Card | Amount $50.00 | Total Available $387.47 |
Transaction 4/26/2023Date | Payee GAO | Description Revenue Augmenting (Interest) | Method of Payment 1500278856P.O./IDT/P‐Card | Amount $2.95 | Total Available $390.42 |
Transaction Date | Payee | Description TOTAL AVAILABLE BALANCE as of 04/30/2023 | Method of Payment P.O./IDT/P‐Card | Amount | Total Available $390.42 |