February 2023 Meeting Minutes and Handouts
Call to Order – Brandi Martinez, Chair
Speaker – Michael Carmichael, Chief of Police
General Update
Implemented naloxone training last year
Any use of force is based on policy and will include staff, faculty and students in policy reviews
Working toward accreditation through Texas Police Chief’s Accreditation Program
2022 Statistics:
16,354 calls for service
98 arrests
8 incidences of use of force
Detailed what happened in each use of force instance
Regarding request to put photos on website - will be up when policy goes up.
UPD does not have a dedicated website/communications person
Questions and Comments
How do you report a complaint about an officer?
There are multiple pathways. Can be submitted online, through the university grievance process or to the state.
Praise for the 911/telecommunications center
Understaffed. Amazing group. Unsung heroes
Finally getting back up to staff.
Partnered with county for combined telcomm center.
Speaker – Tami Johnson, HR Training Specialist
Needs assessment survey closes April 1. Indicate your preference on how to get training
For example: Self-paced, online, in person, various locations on campus
Tami.j@txstate.edu
Treasurer’s Report – Natalie Davis
Showed payments coming in for parking permit sponsorships in 2022.
Money outgoing for purchase of permits in 2023
See below for report.
Staff Concerns Updates
See Handout below
Committee Updates
Staff Council Scholarships
Scholarships application open. Deadline to apply is April 1.
UPPS
No new UPPS’s have come in for review. Trying to get ahead, looking at some of the divisional PPS items.
Maternity/paternity leave is not available due to state leave rules. Researching surrounding states. Working toward advocating to legislature in future years.
Marketing and Events - Hana Fuller
Red parking raffle will be held April – June with ticket sales being online only this year.
The committee is asking departments for donations now
Three donations have been secured already
Will be online only this year.
More information will be given at the March meeting
Working on transitioning the staff council website to the Calico template
Jen Aguirre – Committee has resumed sending letters to new staff. Will be going out weekly.
Welcome letter has information about staff council links to website, etc.
Contractor Employee of the Year recipients
Chartwells:
Culinary Difference Maker: Karin Yamada
Guest Service: Alma Briceno
Safety Hero: Victoria Simmons
National Brand: Annaka Copeland (Panda Express)
Sous Chef: Arriana Cruz
Manager: Brooke Burns
SSC (Custodial):
GEM Award - Annette Arevalos
Transportation Services:
Terry Estes
Staff Shout-outs
Janet Beltran, Parking Garage Manager, Transportation Services
Isabel Valdez, Accountant I, Accounting Office
Open Floor for questions/comments
When will the president be coming back? We are having a lot of reorganization happening, and there has been no general communication from the cabinet level.
Brandie will check with the president’s office to see when he or another President’s Cabinet member can come back to speak with staff council.
Announcements
March meeting date pushed back a week to March 21 due to spring break
Adjournment
Natalie Davis motioned to adjourn
Chad Willis seconded.
Adjourned.
Handouts
Treasurer's Report
| Transaction Date | Payee | Description | Method of Payment P.O./IDT/P‐Card | Amount | Total Available |
|---|---|---|---|---|---|
Transaction Date 09/30/2022 Beginning Balance ‐ No Carryforward has happened. | Payee | Description | Method of Payment P.O./IDT/P‐Card | Amount | Total Available $1,104.00 |
Transaction Date 10/28/2022 | Payee Carryforward | Description FY 2023 Carryforward | Method of Payment P.O./IDT/P‐Card 1700017646 | Amount $3,400.81 | Total Available $4,504.81 |
Transaction Date 10/6/2022 | Payee Facilities | Description 23‐08700 001 Remove Plaques for Plate Installation | Method of Payment P.O./IDT/P‐Card 6000456025 | Amount ($8.09) | Total Available $4,496.72 |
Transaction Date 1/13/2023 | Payee Facilities | Description 23‐21150 Replace plaques in JCK | Method of Payment P.O./IDT/P‐Card 60004610666000461104 | Amount ($19.08) | Total Available $4,477.64 |
Transaction Date | Payee | Description TOTAL AVAILABLE BALANCE as of 01/31/2023 | Method of Payment P.O./IDT/P‐Card | Amount | Total Available $4,477.64 |
| Transaction Date | Payee | Description | Method of Payment P.O./IDT/P‐Card | Amount | Total Available |
|---|---|---|---|---|---|
Transaction Date Beginning Balance | Payee | Description | Method of Payment P.O./IDT/P‐Card | Amount | Total Available $8,701.68 |
Transaction Date 9/1/2022 | Payee Financial Aid | Description Fall 2022 Scholarships ‐ 2 Recipients | Method of Payment P.O./IDT/P‐Card JV 189 | Amount ($600.00) | Total Available $8,101.68 |
Transaction Date 11/30/2022 | Payee MC/Visa Fees | Description Touchnet Fee Processing Fees | Method of Payment P.O./IDT/P‐Card 586 | Amount ($0.09) | Total Available $8,101.59 |
Transaction Date 12/19/2022 | Payee Parking Serices | Description FY2023 Annual Permit Fees for 5 Raffle Winners | Method of Payment P.O./IDT/P‐Card 6300151219 | Amount ($1,675.00) | Total Available $6,426.59 |
Transaction Date 1/7/2023 | Payee Financial Aid | Description Spring 2023 Scholarships ‐ 2 Recipients | Method of Payment P.O./IDT/P‐Card 2400028569 | Amount ($700.00) | Total Available $5,726.59 |
Transaction Date 1/31/2023 | Payee MC/Visa Fees | Description Touchnet Fee Processing Fees | Method of Payment P.O./IDT/P‐Card 851 | Amount ($0.56) | Total Available $5,726.03 |
Transaction Date | Payee | Description TOTAL AVAILABLE BALANCE as of 01/31/2023 | Method of Payment P.O./IDT/P‐Card | Amount | Total Available $5,726.03 |
| Transaction Date | Payee | Description | Method of Payment P.O./IDT/P‐Card | Amount | Total Available |
|---|---|---|---|---|---|
Transaction Date Beginning Balance | Payee | Description | Method of Payment P.O./IDT/P‐Card | Amount | Total Available $6,025.17 |
Transaction Date 9/23/2022 | Payee Deposit | Description Revenue Augmenting (Interest) | Method of Payment P.O./IDT/P‐Card 1500265909 | Amount $33.62 | Total Available $6,058.79 |
Transaction Date 9/30/2022 | Payee GAO | Description Staff Council Awards ‐ Unclassified Staff | Method of Payment P.O./IDT/P‐Card 3500054827 | Amount ($400.00) | Total Available $5,658.79 |
Transaction Date 9/30/2022 | Payee GAO | Description Staff Council Awards ‐ Classified Awards | Method of Payment P.O./IDT/P‐Card 3500054827 | Amount ($1,300.00) | Total Available $4,358.79 |
Transaction Date 9/30/2022 | Payee Fringe Benefits | Description Fringe Benefits Charge ‐ FICA Employer Match for Awards | Method of Payment P.O./IDT/P‐Card 3500054827 | Amount ($123.71) | Total Available $4,235.08 |
Transaction Date 9/30/2022 | Payee Fringe Benefits | Description Fringe Benefits Charge ‐ Benefits Charge for Awards | Method of Payment P.O./IDT/P‐Card 3500054827 | Amount ($20.22) | Total Available $4,214.86 |
Transaction Date 10/31/2022 | Payee Fringe Benefits | Description Fringe Benefits Charge ‐ FICA Employer Match for AwardsSystem Correction | Method of Payment P.O./IDT/P‐Card 3500054913 | Amount $5.97 | Total Available $4,220.83 |
Transaction Date 10/31/2022 | Payee Fringe Benefits | Description Fringe Benefits Charge ‐ Benefits Charge for AwardsSystem Correction | Method of Payment P.O./IDT/P‐Card 3500054913 | Amount $0.98 | Total Available $4,221.81 |
Transaction Date 10/6/2022 | Payee Hill Country Trophy | Description Name Plates for Plaques ‐ Staff Awards | Method of Payment P.O./IDT/P‐Card 1600064796 | Amount ($550.45) | Total Available $3,671.36 |
Transaction Date 11/7/2022 | Payee GAO | Description Revenue Augmenting (Interest) | Method of Payment P.O./IDT/P‐Card 1500267817 | Amount $24.83 | Total Available $3,696.19 |
Transaction Date 12/3/2022 | Payee GAO | Description Revenue Augmenting (Interest) | Method of Payment P.O./IDT/P‐Card 1500269822 | Amount $20.91 | Total Available $3,717.10 |
Transaction Date 12/19/2022 | Payee GAO | Description Revenue Augmenting (Interest) | Method of Payment P.O./IDT/P‐Card 1500271084 | Amount $27.86 | Total Available $3,744.96 |
Transaction Date 1/30/2023 | Payee Hill Country Trophy | Description Staff Council Perpetual Name Plates 2022 | Method of Payment P.O./IDT/P‐Card 5100704870 | Amount ($56.00) | Total Available $3,688.96 |
Transaction Date | Payee | Description TOTAL AVAILABLE BALANCE as of 01/31/2023 | Method of Payment P.O./IDT/P‐Card | Amount | Total Available $3,688.96 |
| Transaction Date | Payee | Description | Method of Payment P.O./IDT/P‐Card | Amount | Total Available |
|---|---|---|---|---|---|
Transaction Date 9/1/2022 | Payee Beginning Balance | Description | Method of Payment P.O./IDT/P‐Card | Amount | Total Available $236.20 |
Transaction Date 9/7/2022 | Payee GAO | Description Revenue Augmenting (Donation) | Method of Payment P.O./IDT/P‐Card 1500264762 | Amount $10.00 | Total Available $246.20 |
Transaction Date 10/6/2022 | Payee GAO | Description Revenue Augmenting (Donation) | Method of Payment P.O./IDT/P‐Card 1500266735 | Amount $10.00 | Total Available $256.20 |
Transaction Date 11/7/2022 | Payee GAO | Description Revenue Augmenting (Donation) | Method of Payment P.O./IDT/P‐Card 1500268027 | Amount $10.00 | Total Available $266.20 |
Transaction Date 11/7/2022 | Payee GAO | Description Revenue Augmenting (Interest) | Method of Payment P.O./IDT/P‐Card 1500268028 | Amount $1.01 | Total Available $267.21 |
Transaction Date 12/2/2022 | Payee GAO | Description Revenue Augmenting (Donation) | Method of Payment P.O./IDT/P‐Card 1500269382 | Amount $10.00 | Total Available $277.21 |
Transaction Date 12/3/2022 | Payee GAO | Description Revenue Augmenting (Interest) | Method of Payment P.O./IDT/P‐Card 1500270012 | Amount $1.39 | Total Available $278.60 |
Transaction Date 12/19/2022 | Payee GAO | Description Revenue Augmenting (Interest) | Method of Payment P.O./IDT/P‐Card 1500271276 | Amount $2.01 | Total Available $280.61 |
Transaction Date 1/5/2023 | Payee GAO | Description Revenue Augmenting (Interest) | Method of Payment P.O./IDT/P‐Card 1500272057 | Amount $10.00 | Total Available $290.61 |
Transaction Date | Payee | Description TOTAL AVAILABLE BALANCE as of 01/31/2023 | Method of Payment P.O./IDT/P‐Card | Amount | Total Available $290.61 |