Call to Order – Samantha Williams, Vice Chair 

Treasurer’s Report – Abigail Miller, Treasurer & Sloane Thompson, Vice Treasurer 

  • Awards are being processed from the fundraising account 
  • Scholarship came out of the scholarship fund – will be moving to close this account soon in favor of the Staff Council Excellence Fund 

Passport Services – Manon Bowen, Director of Education Abroad and Passport Services 

  • Passport Services is open from 8:30 AM – 3:30 PM, with a last appointment time of 3 PM. Walk-in services are available on Fridays from 1:30 PM – 3:30 PM. 
  • Visitors can get a pass for a pay-to-park spot.  Staff can park based on their parking permit.  
  • They can process new, lost, or stolen passports and passports for minors.  They are unable to assist with renewals.  

Tip of the Month: Bobcat Balance – Samantha Williams, Vice Chair 

Staff Shoutouts – Heather Kristoff, Secretary 

  • Alma Apodaca, Admin III  
  • Ava Betterworth, Buyer II  
  • Ingress Management Services Staff  
  • Amanda Cardoso, Print Shop Supervisor  

Staff Suggestions -  Leslie Burgess, Member at Large (Logistics) 

Check the status of submitted Staff Suggestions 

Committee Updates 

  • Staff Experience – Leslie Burgess 
  • Meeting regularly to address concerns 
  • Marketing, Events, Fundraising – Abigail Miller 
  • T-Shirts being finalized!  Maroon with TXST vertical logo on pocket front, “Different roles, shared goals” with a Supercat on the back. 
  • Pre-orders will open soon. T-shirts likely available in December or early January. 
  •  Council Effectiveness -  Melissa Herrera  
  • Updates to policies & procedures are in place 
  • Sent out Staff Council Effectiveness survey, will be reviewing soon  
  • UPPS - Sloane Thompson 
  • Will meet on third Tuesdays 
  • 8 initial reviews, 1 deletion, 1 pen-and-ink change 
  • 1 new initial review due this month 
  •  Elections, Scholarships, and Awards - Christine Love 
  • Working through to planning for the remainder of the year, more to discuss in closed session 
  •  April Rock, new member, working on UPPS committee 
  •  History & Archives - Alyssa Livernois 
  • Working through physical documents and electronic 
  • Will be following records retention policies for the TXST and the State of Texas 

TXST Mobile App and GATO Content Manager – Rachel Canfield, Business Process Analyst & Elissa Fontenot, Executive Director, University Marketing 

  • Websites should be transitioned to the Calico templates for all the features and to be mobile-friendly.  If you need assistance, reach out for support.  
  • Training is available in Canvas. All updates will be added to the Gato Essentials training, available to all Gato editors.  
  • TXST mobile app – prioritizing student experience first but will continue to evolve. 
  • If you have an idea of something needed for Gato or the app, submit a feature request! 

Campus Sustainability – Lisa Fields, Sustainability Coordinator 

  • Events for Round Rock may be planned for April 2026.  

Marketing & Communication Updates - Sandy Pantlik, VP for Marketing and Communication & Elias Martinez, Assoc. VP for Marketing and Communication 

  • Business cards route to Capital Printing. They have the template and all the necessary templates for stationery.   

Announcements Samantha Williams, Vice Chair 

  • Mobile Mammogram Bus -  Oct. 30 from 9:00 - 1:00 p.m. at JCK/Moon Parking Lot (L9)  
  • Wear Pink Day/Photo -   
  • SM Campus - Oct. 22 @ Trauth-Huffman Hall arch at 11:15 a.m.  
  • RR Campus - Oct. 22 @ Avery 2nd floor lobby at 10:00 a.m. 

Melissa Herrera motioned to close the open session, Kaycee Baker seconded.  

Closed Session  

Staff Council members only. 

Adjournment – Samantha Williams, Vice Chair 

Motion to close: Heather Kristoff, Second: Abigail Miller.